Privacy Policy

Last updated: March 19, 2025

At Out Of Office, we take your privacy seriously. This policy explains how we collect, use, and protect your personal data through the website www.weareooo.be, in accordance with the General Data Protection Regulation (GDPR) applicable in Belgium.

1. Who is responsible for your data processing?

Out Of Office SRL – Avenue de la Floride 73, 1180 Brussels, Belgium.
VAT: BE0823.353.717
Email: admin@weareooo.be

2. What data do we collect?

We only collect the personal data you provide through:

  • Contact forms
  • Event registration forms
  • Venue or coworking space rental requests

This includes:

  • First and last name, email address, phone number, company name, job title
  • Message or comments
  • Information related to the event or meeting (date, number of participants, specific needs, dietary preferences, etc.)

3. Why do we collect your data?

Your data is used only to:

  • Process and respond to your enquiries
  • Manage your event registration or space booking
  • Send you marketing communications, only if you have explicitly agreed to receive them

4. Legal basis for data processing

Our processing is based on:

  • Your consent (via checkboxes in forms)
  • Our legitimate interest, when required for administrative purposes or to improve our service

5. Do we share your data?

We only share your data with:

  • Our internal teams
  • Our technical service providers (e.g., hosting provider, email platform), strictly for their mission and under confidentiality agreements

We never sell your data.

6. How long do we keep your data?

Your data is kept only as long as necessary for the purpose of processing:

  • 6 months for contact form enquiries
  • 2 years for event registrations or space rental requests
  • Until you withdraw your consent for marketing communications

7. What are your rights?

You may at any time:

  • Access your data
  • Correct your data
  • Request deletion
  • Object to processing
  • Withdraw your consent

Send your request to: admin@weareooo.be.

8. Cookies

Our website does not use tracking, analytics or advertising cookies.
Only strictly necessary cookies for website functionality may be used. No specific consent is required in this case.

9. Data security

We implement appropriate technical and organisational measures to protect your data from loss, unauthorised access, or misuse.

10. Updates to this policy

We reserve the right to modify this policy. The latest version is always available on this page.

11. Contact

For any questions about your data protection: admin@weareooo.be.